Download the Viafix app and scan the codes

The Fast Check-in for the hospitality industry

Scan, tap, done!

Since August 10, 2020, it is mandatory in the hospitality industry to ask visitors to register and since September 29, this also applies to contact professions such as hairdressers.

To make things easy for visitors and employees, Viafix offers a practical and effective solution: Fastcheck-in. This allows visitors to register easily, quickly and securely while the operator is relieved.

Do you operate a catering facility or other facility for which registration is required and/or desirable? And do you want to make it easy for your visitors (and yourself)? Then activate this free service in no time!

CREATE CHECK-IN CODES FOR YOUR BUSINESS

How does it work?

1. Fill out

Provide your Chamber of Commerce number, company logo and contact details and indicate how many codes (table numbers) you need.

2. Confirm

Activate your free Viafix account via the link that will be sent to you by email.

3. Print

You will receive a new mail with an attachment with registration codes. Print these out and place them at all tables and any other registration points.

Done!

  • Guests are now requested to scan the Fastcheck-in QR and register their visit. The next time they are ready in two clicks because the data remains in the Viafix app on your own phone for repeated use. Nice and easy.
  • Those who register will receive an email with a time / date stamp and the logo of the business. This makes it immediately clear that everything went well.
  • The data is stored securely encrypted for 10 days and then automatically deleted.
  • Only if the catering entrepreneur can demonstrate that the data is necessary for a source and contact investigation of the GGD will they be released.

Done!

  • Guests are now requested to scan the Fastcheck-in QR and register their visit. The next time they are ready in two clicks because the data remains in the Viafix app on your own phone for repeated use. Nice and easy.
  • Those who register will receive an email with a time / date stamp and the logo of the business. This makes it immediately clear that everything went well.
  • The data is stored securely encrypted for 10 days and then automatically deleted.
  • Only if the catering entrepreneur can demonstrate that the data is necessary for a source and contact investigation of the GGD will they be released.

Benefits for the visitor

  • Easier & Fast
    With other solutions, visitors have to enter their data over and over again. Not so in the case of Fastcheck-in. Thanks to the Viafix app, you only need to enter it once in your own phone. After that, wherever Fastcheck-in is used, it’s simply Scan, Click, Done!
  • Safe
    Users are not at risk of contamination from sharing writing materials.
    No privacy concerns about access by other guests or employees. Personal data is stored securely and is only accessible if the catering operator and GGD jointly want this. All data is stored encrypted (so if a hack unexpectedly succeeds, it is still not readable) and is automatically deleted after 10 days without human intervention.

Benefits for the hospitality industry

  • Safe and legally sound
    Hospitality entrepreneurs no longer have to make an effort to comply with privacy laws and regulations. Data is stored encrypted and automatically deleted after 10 days. Everything is done in accordance with the General Data Protection Regulation (AVG, also known as GDPR). So no more effort and it’s free too!
  • Efficient
    Guests can be immediately assigned a seat. Here it will be clearly stated how the visitor can register himself. Employees no longer have to worry about the availability of sufficient leaves and clean pens. The concern for the safe storage and safe destruction of the expired registrations on a daily basis also lapses.

Fastcheck-in offers the guest convenience and security. This guarantees they will love to come back!

CREATE CHECK-IN CODES FOR YOUR BUSINESS

Frequently asked questions (FAQ)

Since 20 August 2020, it has been mandatory in the hospitality industry to ask visitors to register for source and contact research by the GGD in the event of an infection. Guests register on a voluntary basis. If a guest does not want to give permission, access to the catering industry cannot be refused.

Data may only be used for source and contact research

Visitors are asked for their full name, email address and telephone number. In addition, the catering facility records the date, arrival time and seat. And the visitor’s consent for the processing of this data. The catering industry stores the data for 14 days and then destroys it.

For more information, see also rijksoverheid.nl

What is common in practice but is contrary to the new rules:

  • Sign-up lists on which new guests can view the data of previous visitors.
  • Keeping paper registrations where they can be accessed by unauthorized persons.
  • Not destroying paper registrations at the right time and irreversibly.
  • In addition to name, telephone number and e-mail address, not registering the table number.
  • Not completing paper registration forms in time.
  • Not disinfecting pens in between.
  • Using registrations for purposes other than source and contact investigation by the GGD (Dutch public health service).

Fast Check-in is a free service for the Dutch hospitality industry and other facilities for which registration is mandatory and / or desirable.

Fast Check-in is offered by Viafix and is essentially a fully pre-configured registration campaign with the extra addition that in this case data can only be viewed when two parties (the account holder and the GGD) wish to do so jointly.

Viafix is a Dutch start-up company, started after funding by the Ministry of Economic Affairs and Climate.

Viafix is the most versatile fast checkout:

  • Universal because not only for the payment of purchases, but also as an alternative to other forms such as requests, registration, donation, authorization, poll and survey.
  • Multichannel because it can be used online and offline. So for web shops, but also for advertisements, shops, product packaging and displays.

The user does not have to enter data repeatedly and can manage it himself on his own telephone. Viafix takes privacy very seriously and never stores personal data longer than necessary for processing.

This also makes Viafix easy to use as a fast check-in.

The hospitality industry is currently having a rough time and Viafix is able to offer some relief relatively easily.

That’s why we like to do that and if it contributes to our reputation, that’s a bonus.

The data is stored in Europe under European law.

Since 25 May 2018, the same privacy legislation has applied throughout the EU: the General Data Protection Regulation (GDPR).

The data is not accessible to the catering business, unless proof can be submitted that it is necessary for a source and contact investigation by the GGD. In that case you can be informed about any exposure.

If not used for this, the data will be automatically deleted two weeks after receipt.

The stored personal data are the property of the catering business. The use of this free service is subject to the obligation for the catering business to agree that Viafix will not make the data accessible other than at the explicit request of the GGD (Dutch public health service) for the purpose of source and contact investigation.

If you can demonstrate that the data is necessary for a source and contact investigation by the GGD (Dutch public health service), for example by showing a formal request from the GGD to make the data transparent, these will be made available. Please contact www.viafix.com/bedrijven for this.

You will receive the Fast Check-in QR codes in an email by 4 A6 cards on an A4 PDF document. You can easily print the tickets on standard A4 paper.

In addition to the QR code and your logo, the cards also contain a standard text and explanation. You are of course free to adjust text, layout and dimensions before placing the codes on the table.

The easiest way to place the codes on the table is to slide them into a standard clear A6 card holder. But of course you can also laminate them for use in another type of card holder.

The government has also made it mandatory for guests of a catering establishment to take a health check. This can be done, for example, by asking them whether they meet the criteria stated on an easily readable poster. The answers given may not be legally registered.

In addition, it can be useful to have something on hand for people who do not have their own smartphone with an internet connection. For example a smartphone or iPad for general use.

Furthermore, a backup in the form of pen and paper does not hurt. For example, there are sometimes internet failures that take some time.

Yes, the Viafix portal contains a real-time report that shows how often which code has been scanned and how many registrations this has generated. This is separate from the personal data provided, which is therefore not accessible.

Yes, that’s possible. The Viafix app is designed to respond quickly and easily to many things. So, for example, also on an offer or giveaway from you on a poster or Facebook.

Visit www.viafix.com for more information on how to create and distribute codes for marketing and other purposes in print and digitally.

Please note: you cannot combine the registration itself. For example, adding commercial questions is not allowed. So always use separate codes in a separate communicative message.

Create Fast Check-in codes

With this form, Fastcheck-in helps you create a free Viafix account and a standard registration campaign is set up for you with which your visitors can register in an easy and secure way.

Do you already have a Viafix account and do you want to add or adjust a registration campaign? Then please contact us.

  1. Provide your Chamber of Commerce number, name and email address and a logo for each location and how many codes you need for on the table or on the wall.
  2. Confirm your free Viafix account via the link sent to you by email.
  3. Print the attachment(s) with registration codes from the subsequent e-mail and place them on all tables and any other registration locations.
  4. DONE!







    Name location

    Tables (max 200)

    Posters (max 50)

    Logo location